Sr. Administrative Assistant, Medical Writing

Sr. Administrative Assistant, Medical Writing

Sr. Administrative Assistant, Medical WritingOnyx Pharmaceuticals | South San Francisco, CA, United States

Essential/Primary Duties, Functions and Responsibilities
* Manages administrative functions related to manager and/or team, including anticipating needs and executing activities to provide relief of these duties.
* Interacts and supports teams and prepares documents and materials for meetings. Attention to detail required.
* Arranges travel domestically and internationally which includes managing multiple time zones, airlines and custom issues. Proven experience of completing supporting expense reports. Prepares itineraries.
* Filters, screens and synthesizes information in a quick, clear and concise manner in order to facilitate decision making.
* Interacts with other senior level Executives comfortably to relay information or make requests.
* Maintains electronic calendars, works with Manager and other staff to determine priorities and resolves schedule conflicts.
* Reinforces image and professionalism of management and organization through polished and professional communications and interactions.
* Handles confidential information including sensitive employee information, business deals, insider information, etc.
* Composes routine correspondence (i.e., internal and external memos, email on behalf of manager).
* Ensures consistent services and support quality across the organization by providing leadership, guidance and training to other administrative staff members as needed.
* Participates in recruiting efforts by working with Staffing department on scheduling of interviews, coordination of interview packets and hosting of candidate. Participates in on-boarding activities.
* Edits or creates Powerpoint presentations including gathering information from team members or other groups. (e.g. Bayer EC Meetings, All Employee Meetings, Onyx executive meetings, project teams)
* Creates, organizes and maintains up-to-date files and complex database(s).
* Arranges and attends off-site meetings when necessary.
* Sets up of all conference calls domestically and internationally. Responsible for ensuring materials are available for attendees.
* May be responsible for taking minutes or preparing task lists for distribution to team members.
* Other Duties as uirements
Work Experience:
* Minimum 7 years experience in progressively increasing positions of responsibility.
* Experience working in a biotech environment highly ctional/Technical Knowledge & Skills
* High level of working knowledge of MS Office cation/Training:
* BA/BS degree or equivalent preferredOther Requirements
* Must be able to deal with ambiguity and cope with change in a moment’s notice.
* Ability to plan, anticipate and set goals around projects and objectives of job.
* Must be resourceful.
* Ability to learn quickly and take on new challenges as they arise.
* Proven experience of working in confidential situations.
* Proven ability to work under tight deadlines and pressure in a composed manner.
* Ability to effectively communicate and share knowledge with internal and external contacts at all levels.
* Must have excellent customer-service orientation, high degree of professionalism, and ability to work with little or no direction, strong team player.
* Must be flexible, able to manage multiple tasks, and have strong attention to detail.
* Comfortably able to lead by example.
* Experience in managing travel, calendars and itineraries.
* Excellent organizational, written and verbal communication skills a must.

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